Personal Productivity Tips – How to Maximize Personal Productivity

There are thousands of productivity tips and tricks out there, each with varying levels of success and utility.

While these tips can help us shave a couple of minutes off of every hour and make certain processes easier, they often end up holding us up, tricking us into thinking our lives are more optimized than they really are, and betray the true meaning and philosophy behind productivity.

The best way to maximize personal productivity isn’t to invest your time in hundreds of tips and tricks, micro-optimizations and minor changes — it’s to completely overhaul the way you work.

That starts with employing some kind of philosophy to your work. Whether that means dividing your day time between work and personal time, or sectioning off time periods for uber-efficient and focused work, doesn’t matter.

What matters is that those changes produce some kind of measurable output. Invest in the mindset that gets you working hard and measure your output mercilessly. Discard the information that micro-changes can bring you and instead focus on the things that truly matter: behavior and setting.

For some, the best way to maximize personal productivity is by spending their work time in a setting that produces results for them.

For others, setting isn’t a problem, and a greater change to their work behavior and style is required. Whatever the case, these major changes are what introduce huge increases in productivity, not the tiny tips and tricks that only shave second off every minute and fool us into thinking we’re more productive than we really are.

Focus on those big optimizations, ignore the small stuff, and watch your work output massively increase.

There’s a sea of information out there, and the secrets to personal productivity don’t rest in embracing it; they rest in selectively ignoring it.

How to Increase Your Personal Productivity

Sarah was envious of her colleague who manages to get off work on time every day. She seems to be able to accomplish all her projects on time. In addition to that, she has the time to offer help to the rest of her members on her team. Sarah, on the other hand has to take her work home in order to complete her project on time.

Her colleague, Betty always has a list to check off from before she leaves for the day. In addition, she has a separate list whereby she lists her task for the next day. She wondered if that small piece of paper laid the secret to her personal productivity. Sarah decided to find out from her colleague, Betty.

According to Betty, the small list which she wrote out the day before allows her to plan her day the next day. This is indeed one of her secrets to personal productivity and helps her to plan out her work the day before. She knows exactly what she needs to get done and accomplish for the day.

Besides that, these are the three additional personal productivity tips she has to share with her.

#1 Do a time audit

Time is a finite resource. In order to increase your personal productivity, you have to know how you are spending your time. A single table listing every activity you do and the time taken for each will reveal how you are spending your time. For instance, Betty discovered during the time audit that she was previously spending a lot of time surfing the Internet the minute she logged onto her email account at the beginning of the day. Thus, she decided to read work related email once she has completed her most vital task for the day instead of at the beginning of her work day.

#2 Set Goals

In order to make best use of your time, you have to set goals. The best way to manage your daily activities is to take your annual goals and break them into monthly, weekly and daily action steps to take.

You can better manage your time on a daily basis if you first begin the day by listing the tasks that need to be accomplished. By having a list of goals, you can also evaluate your progress on a daily basis.

#3 Monitor your progress

What gets measured improves. Once you have listed your tasks for the day, you have to evaluate your progress.

For a start, evaluate your progress on an hourly basis to ensure you have accomplished what you have set out to do in that hour. Once you are familiar with this process, you can evaluate your progress on a daily basis and subsequently on a weekly basis.

To continue to find new ways to increase your productivity at work, always take an hour a month to evaluate your activities and list down the things that can be delegated to free up your time. This one hour investment of your time also allows you to improve the process at work. You can further improve your personal productivity by using personal productivity tools.

The key to increasing your personal productivity lies in identifying your tie wasters, setting goals and evaluating your progress regularly.

Boost Your Personal Productivity

Productivity, in any aspect, always starts at the personal level. No matter how small or big your goal may be, the first thing that you need to tweak in order to get timely yet effective results is your personal productivity. When you intend and plan from within and set yourself upon a task, there are more chances that you will get it accomplished on time. Setting personal goals and a time frame makes you proactive and productive in your approach, therefore it is very important that you learn HOW to set goals, WHEN to set them and WHAT to do in order to get them!

Creative visualization and positive imagination are keys to make you feel motivated from within and also enhance your personal productivity to a great extent. Nobody knows you better than yourself, and you can use this knowledge to assess your strengths and weaknesses in a better light and push yourself in the right direction. Once you have a thorough know-how of your positive aspects, you can use them to greater effect and achieve success by largely basing your tasks on them.

For example, if you think you have inborn leadership qualities, you can enhance and use them in order to lead a group project. By increasing your own productivity for this matter, you can achieve better opportunities for your whole group. Thus, if you look at this with a big picture perspective, increasing your personal productivity actually increases productivity on a larger scale as well, and makes the path to success shorter, surer and more achievable!

Time management is an essential part and principle of accomplishing your goals. Often, we know what we have to do and how to do it, but we still cannot complete the task at hand on time. This not only hampers our progress, but also makes us feel de-motivated and defeated. Increasing personal productivity is also dependent on effective time management and channeling your resources, interests and capabilities in the RIGHT direction at the RIGHT time. Time management comes with a proper attitude, proper planning and, of course, proper execution. Therefore, always choose the right time and prioritize your duties and responsibilities at home and at the workplace. Doing so will ensure that you perform to your full potential and do not end up feeling stressed out or frustrated.

While failures and mistakes can make you feel de-motivated and resigned at times, do not let them lower your productivity ratio. Instead, use defeat as a tool to sharpen your skills and make yourself more focused and targeted in your approach. The right kind of mindset and a positive thinking and attitude can work wonders not only in deciding your productivity, but also in shaping your life goals.

Once you learn how to manage success and failure with the right kind of attitude, there can be no boundaries to your achievements! Therefore, start thinking, planning and working on increasing your personal productivity today and be surprised and satisfied with the results that you get!